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Virginia Administrative Code

Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE

Chapter 10	PUBLIC PARTICIPATION GUIDELINES [REPEALED]
Chapter 11	PUBLIC PARTICIPATION GUIDELINES
Chapter 20	REGULATIONS GOVERNING THE MONITORING, APPROVAL, AND CERTIFICATION OF JUVENILE JUSTICE PROGRAMS
Chapter 30	REGULATIONS FOR STATE REIMBURSEMENT OF LOCAL JUVENILE RESIDENTIAL FACILITY COSTS
Chapter 40	PREDISPOSITIONAL AND POST DISPOSITIONAL GROUP HOME STANDARDS [REPEALED]
Chapter 50	STANDARDS FOR INTERDEPARTMENTAL REGULATION OF RESIDENTIAL FACILITIES FOR CHILDREN [REPEALED]
Chapter 51	STANDARDS FOR INTERIM REGULATION OF CHILDREN'S RESIDENTIAL FACILITIES
Chapter 60	MINIMUM STANDARDS FOR VIRGINIA DELINQUENCY PREVENTION AND YOUTH DEVELOPMENT ACT GRANT PROGRAMS
Chapter 70	STANDARDS FOR JUVENILE CORRECTIONAL CENTERS [REPEALED]
Chapter 80	HOLDOVER STANDARDS [REPEALED]
Chapter 90	STANDARDS FOR POST DISPOSITIONAL CONFINEMENT FOR SECURE DETENTION AND COURT SERVICE UNITS [REPEALED]
Chapter 100	STANDARDS FOR SECURE DETENTION [REPEALED]
Chapter 110	MINIMUM STANDARDS FOR COURT SERVICES IN JUVENILE AND DOMESTIC RELATIONS DISTRICT COURTS [REPEALED]
Chapter 120	STANDARDS FOR FAMILY GROUP HOMES [REPEALED]
Chapter 130	STANDARDS FOR OUTREACH DETENTION [REPEALED]
Chapter 140	STANDARDS FOR JUVENILE RESIDENTIAL FACILITIES
Chapter 150	STANDARDS FOR NONRESIDENTIAL SERVICES AVAILABLE TO JUVENILE AND DOMESTIC RELATIONS DISTRICT COURTS
Chapter 160	REGULATIONS GOVERNING JUVENILE RECORD INFORMATION AND THE VIRGINIA JUVENILE JUSTICE INFORMATION SYSTEM
Chapter 170	MINIMUM STANDARDS FOR RESEARCH INVOLVING HUMAN SUBJECTS OR RECORDS OF THE DEPARTMENT OF JUVENILE JUSTICE
Chapter 180	REGULATIONS GOVERNING MENTAL HEALTH SERVICES TRANSITION PLANS FOR INCARCERATED JUVENILES
Chapter 190	REGULATIONS GOVERNING JUVENILE WORK AND EDUCATIONAL RELEASE PROGRAMS

Chapter 10

PUBLIC PARTICIPATION GUIDELINES [REPEALED] (create report)

Section 10	[Repealed]
Section 20	[Repealed]
Section 30	[Repealed]
Section 40	[Repealed]
Section 50	[Repealed]
Section 60	[Repealed]
Section 70	[Repealed]
Section 80	[Repealed]
Section 90	[Repealed]
Section 100	[Repealed]
Section 105	[Repealed]
Section 110	[Repealed]
Section 120	[Repealed]
Section 130	[Repealed]
Section 140	[Repealed]
Section 150	[Repealed]

Chapter 11

PUBLIC PARTICIPATION GUIDELINES (create report)

Section 10	Purpose
Section 20	Definitions
Section 30	Notification list
Section 40	Information to be sent to persons on the notification list
Section 50	Public comment
Section 60	Petition for rulemaking
Section 70	Appointment of regulatory advisory panel
Section 80	Appointment of negotiated rulemaking panel
Section 90	Meetings
Section 100	Public hearings on regulations
Section 110	Periodic review of regulations

Chapter 20

REGULATIONS GOVERNING THE MONITORING, APPROVAL, AND CERTIFICATION OF JUVENILE JUSTICE PROGRAMS (create report)

Section 10	Definitions
Section 20	[Repealed]
Section 30	Purpose
Section 35	Guidance documents
Section 37	Director's authority to take immediate administrative action
Section 40	[Repealed]
Section 50	Preaudit process
Section 60	Monitoring visits
Section 63	Reports of monitoring visits
Section 65	Reports required of life, health and safety violations
Section 67	Disputes of noncompliance findings
Section 69	New construction, expansion or renovation of residential programs
Section 70	[Repealed]
Section 75	Certification of individual programs
Section 80	On-site audit procedures
Section 90	Certification audit reports
Section 92	Variance request
Section 93	Waivers
Section 94	Appeal process
Section 100	Board certification action
Section 110	Notice of board action
Section 120	Actions following decertification or denial of certification
Section 130	[Repealed]
Section 150	Mandatory standards for juvenile residential facilities

Chapter 30

REGULATIONS FOR STATE REIMBURSEMENT OF LOCAL JUVENILE RESIDENTIAL FACILITY COSTS (create report)

Section 10	Introduction
Section 20	Definitions
Section 30	Legal basis
Section 40	Reimbursement request
Section 50	Preliminary review
Section 60	Criteria for board funding recommendation
Section 70	Funding priorities
Section 80	Board recommendations to the Governor
Section 90	Preliminary design
Section 100	Construction documents
Section 110	Changes during project development
Section 120	Bids
Section 130	Construction
Section 140	Final inspection
Section 150	Record documents
Section 160	Legal basis
Section 170	Contract authorization
Section 180	Request for final reimbursement
Section 190	Compliance
DIBR	DOCUMENTS INCORPORATED BY REFERENCE (6VAC35-30)

Chapter 40

PREDISPOSITIONAL AND POST DISPOSITIONAL GROUP HOME STANDARDS [REPEALED] (create report)

Section 10

[Repealed]

Chapter 50

STANDARDS FOR INTERDEPARTMENTAL REGULATION OF RESIDENTIAL FACILITIES FOR CHILDREN [REPEALED] (create report)

Section 10

[Repealed]

Chapter 51

STANDARDS FOR INTERIM REGULATION OF CHILDREN'S RESIDENTIAL FACILITIES (create report)

Section 10	Definitions
Section 20	Interdepartmental cooperation
Section 30	Applications
Section 40	Investigation
Section 50	Review of facilities
Section 60	Posting of information
Section 70	General requirements
Section 80	Written corrective action plans
Section 90	Licenses/certificates
Section 100	Application fees
Section 110	Modification
Section 120	Denial
Section 130	Revocation
Section 140	Summary suspension
Section 150	Variances
Section 160	Investigation of complaints and allegations
Section 170	Governing body
Section 180	Responsibilities of the provider
Section 190	Fiscal accountability
Section 200	Insurance
Section 210	Fundraising
Section 220	Weapons
Section 230	Relationship to regulatory authority
Section 240	Facilities serving person over the age of 17 years
Section 250	Health information
Section 260	Physical or mental health of personnel
Section 270	Qualifications
Section 280	Job descriptions
Section 290	Written personnel policies and procedures
Section 300	Personnel records
Section 310	Staff development
Section 320	Staff supervision
Section 330	Applicant
Section 340	Chief administrative officer
Section 350	Program director
Section 360	Case manager
Section 370	Child care supervisor
Section 380	Child care staff
Section 390	Relief staff
Section 400	Volunteers and students/interns
Section 410	Support functions
Section 420	Buildings, inspections, and building plans
Section 430	Heating systems, ventilation, and cooling systems
Section 440	Lighting
Section 450	Plumbing
Section 460	Toilet facilities
Section 470	Personal necessities
Section 480	Sleeping areas
Section 490	Smoking prohibition
Section 500	Residents' privacy
Section 510	Living rooms and indoor recreation space
Section 520	Study space
Section 530	Kitchen and dining areas
Section 540	Laundry areas
Section 550	Storage
Section 560	Staff quarters
Section 570	Office space
Section 580	Buildings and grounds
Section 590	Equipment and furnishings
Section 600	Housekeeping and maintenance
Section 610	Farm and domestic animals
Section 620	Acceptance of children
Section 630	Admission procedures
Section 640	Maintenance of residents' records
Section 650	Interstate Compact on the Placement of Children
Section 660	Participation of residents in human research
Section 670	Emergency and self-admissions
Section 680	Application for admission
Section 690	Written placement agreement
Section 700	Face sheet
Section 710	Initial objectives and strategies
Section 720	Service plan/quarterly reports
Section 730	Resident transfer between residential facilities located in Virginia and operated by the same sponsor
Section 740	Discharge
Section 750	Placement of residents outside the facility
Section 760	Case management services
Section 770	Therapy
Section 780	Structured program of care
Section 790	Health care procedures
Section 800	Medical examinations and treatment
Section 810	Medication
Section 820	Nutrition
Section 830	Staff supervision of residents
Section 840	Emergency telephone numbers
Section 850	Searches
Section 860	Behavior support
Section 870	Timeout
Section 880	Prohibitions
Section 890	Pharmacological or mechanical restraints
Section 900	Behavior interventions
Section 910	Seclusion
Section 920	Education
Section 930	Religion
Section 940	Recreation
Section 950	Community relationships
Section 960	Clothing
Section 970	Allowances and spending money
Section 980	Work and employment
Section 990	Visitation at the facility and to the resident's home
Section 1000	Resident visitation at the homes of staff
Section 1010	Vehicles and power equipment
Section 1020	Reserved
Section 1030	Serious incident reports
Section 1040	Suspected child abuse or neglect
Section 1050	Grievance procedures
Section 1060	Emergency and evacuation procedures
Section 1070	Independent living programs
Section 1080	Mother/baby programs
Section 1090	Campsite programs or adventure activities
FORMS	FORMS (6VAC35-51)

Chapter 60

MINIMUM STANDARDS FOR VIRGINIA DELINQUENCY PREVENTION AND YOUTH DEVELOPMENT ACT GRANT PROGRAMS (create report)

Section 10	Definitions
Section 20	[Repealed]
Section 40	Terms
Section 50	Restrictions
Section 60	Officers and bylaws
Section 70	[Repealed]
Section 71	Youth Services Citizen Board responsibilities
Section 80	[Repealed]
Section 170	Implementation of strategies
Section 180	Director
Section 190	Support services
Section 200	[Repealed]
Section 215	Staffing requirements
Section 220	[Repealed]
Section 225	Staff and volunteer qualifications and training
Section 230	[Repealed]
Section 235	Personnel policies
Section 236	Volunteer background check
Section 237	Employee background check
Section 240	[Repealed]
Section 280	[Repealed]
Section 290	Training program
Section 300	[Repealed]
Section 320	Budget review
Section 330	Budget submission
Section 340	[Repealed]
Section 380	Purchasing procedures
Section 390	Semi-annual review
Section 400	[Repealed]
Section 410	On-site monitoring review
Section 415	Evaluation
Section 420	[Repealed]
Section 440	[Repealed]
Section 450	Needs assessment contents
Section 460	[Repealed]
Section 470	[Repealed]
Section 480	[Repealed]
Section 490	[Repealed]
Section 500	Annual reports
Section 510	[Repealed]
Section 575	Applicability of nonresidential standards
Section 580	Documented need required
Section 590	[Repealed]
Section 600	Records management
Section 605	[Repealed]
Section 610	[Repealed]

Chapter 70

STANDARDS FOR JUVENILE CORRECTIONAL CENTERS [REPEALED] (create report)

Section 10

[Repealed]

Chapter 80

HOLDOVER STANDARDS [REPEALED] (create report)

Section 10

[Repealed]

Chapter 90

STANDARDS FOR POST DISPOSITIONAL CONFINEMENT FOR SECURE DETENTION AND COURT SERVICE UNITS [REPEALED] (create report)

Section 10

[Repealed]

Chapter 100

STANDARDS FOR SECURE DETENTION [REPEALED] (create report)

Section 10

[Repealed]

Chapter 110

MINIMUM STANDARDS FOR COURT SERVICES IN JUVENILE AND DOMESTIC RELATIONS DISTRICT COURTS [REPEALED] (create report)

Section 10

[Repealed]

Chapter 120

STANDARDS FOR FAMILY GROUP HOMES [REPEALED] (create report)

Section 10

[Repealed]

Chapter 130

STANDARDS FOR OUTREACH DETENTION [REPEALED] (create report)

Section 10

[Repealed]

Chapter 140

STANDARDS FOR JUVENILE RESIDENTIAL FACILITIES (create report)

Section 10	Definitions
Section 20	Other applicable standards
Section 22	National accreditation is deemed compliance with these standards
Section 23	Outcome-based and performance-based standards authorized
Section 24	Regulation establishes policy
Section 30	Applicability
Section 40	Previous regulations terminated
Section 45	General requirement
Section 46	Staffing pattern
Section 50	Nondiscrimination
Section 60	Admission and orientation
Section 65	Orientation to facility rules and disciplinary procedures
Section 70	Grievance procedure
Section 75	Residents' mail
Section 80	Telephone calls
Section 90	Visitation
Section 100	School classrooms
Section 110	Residents' funds
Section 120	Contraband
Section 130	Criminal activity
Section 140	Transportation
Section 150	Nonresidential programs and services
Section 160	Insurance
Section 170	Computer security
Section 180	Release procedures
Section 190	Health screening at admission
Section 192	Provision of health care
Section 200	Training regarding special medical needs of residents
Section 210	Informed consent to health care
Section 220	Health records
Section 230	Hospitalization and other outside medical treatment of residents
Section 240	[Reserved]
Section 250	Suicide prevention
Section 260	Background checks on personnel
Section 270	Physical examination
Section 275	Code of ethics
Section 280	Training
Section 290	Outside personnel working in the facility
Section 295	Political activity
Section 300	Showers
Section 310	Inspections
Section 320	Repair or replacement of defective equipment
Section 330	Lighting in housing and activity areas
Section 340	Fire prevention
Section 350	Independent living programs
Section 360	Requirements of family group home systems
Section 370	Examination by physician
Section 380	Requirements of family group homes
Section 385	Administration and organization
Section 386	Review of collective service needs
Section 387	Program to reinforce positive behavior
Section 388	Organizational communications
Section 389	Financial practices
Section 390	Staff physical and psychological qualifications
Section 400	Residents' physical qualifications
Section 410	Residents' nonparticipation
Section 420	Program description
Section 430	Mental health assessment in secure detention
Section 440	Classification plan
Section 450	Resident's physical examination; responsibility for preexisting conditions
Section 460	Health authority
Section 470	Medical space and equipment
Section 480	Residents' personal possessions
Section 490	Area and equipment restrictions
Section 500	Reading materials
Section 510	[Repealed]
Section 520	Housing and activity areas
Section 530	Recreation
Section 540	Supervision of residents by staff
Section 545	Staffing pattern
Section 550	Disciplinary process
Section 560	Room confinement and isolation
Section 570	Questioning of residents
Section 580	Facility area searches
Section 590	Searches of residents
Section 600	Control center
Section 610	Communications systems
Section 615	Alternate power source for secure facilities
Section 620	Keys
Section 630	Control of perimeter
Section 640	Escapes
Section 650	Transportation of detained juveniles; transfer to department
Section 660	Chemical agents
Section 670	Mechanical restraints
Section 680	Training required to use mechanical restraints
Section 685	Restraints for medical and mental health purposes
Section 690	Monitoring restrained residents
Section 700	Consultation with mental health professional
Section 701	Approval of postdispositional detention programs
Section 702	Agreement with court services unit
Section 703	Program description
Section 704	Paid employment of postdispositional residents
Section 705	Services by licensed professionals
Section 706	Limitation of contact with juveniles
Section 707	Postdispositional placements
Section 708	Delivery of medication
Section 709	Other applicable standards
Section 710	Wilderness work camps
Section 711	Staff training in juvenile correctional centers
Section 712	Performance review
Section 713	Administration and organization
Section 714	Community-facility advisory committee
Section 715	Organizational communications
Section 720	Coordination with court service unit staff
Section 730	Isolation and segregation
Section 740	Post orders or shift duties
Section 750	Population count
Section 760	Operating procedures
Section 770	Transfer file
Section 780	Privately operated juvenile correctional centers
Section 790	Junior ROTC program
Section 800	Agreements governing juvenile industries work programs

Chapter 150

STANDARDS FOR NONRESIDENTIAL SERVICES AVAILABLE TO JUVENILE AND DOMESTIC RELATIONS DISTRICT COURTS (create report)

Section 10	Definitions
Section 20	Previously adopted regulations superseded
Section 30	Applicability
Section 35	Establishment of policy
Section 40	Outcome-based and performance-based standards authorized
Section 50	Licensure by other agencies
Section 55	Probation officers' caseload
Section 60	Organizational structure
Section 70	Court service unit director and staff
Section 80	Background checks
Section 90	Training
Section 100	Personnel policies and operating procedures
Section 110	Volunteers
Section 120	Reportable incidents
Section 130	Research
Section 140	Records management
Section 150	Reports for the court
Section 160	Social history
Section 165	Custody investigations
Section 170	[Repealed]
Section 175	Suitable quarters
Section 180	Prohibited financial transactions
Section 190	Procedures for handling funds
Section 200	Security and emergency procedures
Section 210	Physical force
Section 220	Searches of youth
Section 230	Weapons
Section 240	Arrest of youth by staff
Section 250	Absconders
Section 260	Transportation of detained juveniles
Section 270	Intake duties
Section 280	Medical and psychiatric emergencies at intake
Section 290	Intake communication with detention
Section 300	Predispostionally placed youth
Section 310	Postdispositional detention
Section 320	Notice of youth's transfer
Section 330	Removal of youth from home
Section 335	Informal supervision
Section 340	Beginning supervision
Section 350	Supervision plans
Section 360	[Repealed]
Section 370	Placements in the community
Section 380	Violation of probation or parole
Section 390	Transfer of case supervision to another unit
Section 400	Notice of release from supervision
Section 410	Commitment information
Section 420	Contacts during youth's commitment
Section 425	Applicability
Section 427	Written policies and procedures required
Section 430	Written statements required
Section 435	Contracted services
Section 440	Employee and volunteer background check
Section 450	Limitation of contact with juveniles
Section 460	Personnel qualifications
Section 470	Medical emergencies
Section 480	Financial record requirements
Section 490	Juveniles' rights
Section 500	Juvenile participation in research
Section 510	Case management requirements
Section 520	Confidentiality of records
Section 530	Incident documentation and reporting
Section 540	Child abuse and neglect
Section 550	Physical setting
Section 560	Individual service or contact plan
Section 570	Response to crises
Section 580	Emergencies and safety in juveniles' homes
Section 590	Referrals
Section 600	Surveillance officers
Section 610	Substance abuse and testing services
Section 620	Supervision of juveniles
Section 630	Meals
Section 640	Fire safety
Section 650	First-aid kits
Section 660	Delivery of medication
Section 670	Juveniles' medical needs
Section 680	Physical and mechanical restraint
Section 690	Procedural requirements for time-out
Section 700	Not an automatic condition of supervision
Section 710	Conditions of home and parents
Section 720	Required contacts
Section 730	Tampers and violations
Section 740	Time limits
DIBR	DOCUMENTS INCORPORATED BY REFERENCE (6VAC35-150)

Chapter 160

REGULATIONS GOVERNING JUVENILE RECORD INFORMATION AND THE VIRGINIA JUVENILE JUSTICE INFORMATION SYSTEM (create report)

Section 10	Definitions
Section 20	Applicability of these standards
Section 30	Designation as a participating agency
Section 40	Signed agreement required
Section 50	Data submissions
Section 60	Access provided to participating agencies
Section 70	Designation of authorized individuals
Section 80	Responsibility for compliance
Section 90	Security of physical records
Section 100	Requirements when records are automated
Section 110	Access controls for computer security
Section 120	Procedures to protect security of juvenile record information
Section 130	Security of telecommunications
Section 140	Timelines for data submission
Section 150	Correcting errors
Section 160	Existence of records shall not be confirmed or denied
Section 170	Information to be disseminated only in accordance with law and regulation
Section 180	Fees
Section 190	Requesting juvenile record information
Section 200	Verifying requestor's identity
Section 210	Determining requestor's eligibility to receive the information
Section 220	Responding to requests
Section 230	Certain information may be withheld from release
Section 240	Notice to accompany disseminated juvenile record information
Section 250	Maintaining a dissemination log
Section 260	Reporting unauthorized disseminations
Section 270	Interstate dissemination
Section 280	Challenge
Section 290	Administrative review of challenge results
Section 300	Removal of a challenge designation
Section 310	Expungement requirements
Section 320	Notification to participating agencies
Section 330	Procedures for expunging juvenile record information
Section 340	Confirmation notice required to VJJIS functional administrator
Section 350	Expungement order received directly by participating agency
Section 355	Record retention
Section 360	Oversight by the Department of Juvenile Justice
Section 370	Audits authorized
Section 380	Administrative sanctions
Section 390	Annual report to the board

Chapter 170

MINIMUM STANDARDS FOR RESEARCH INVOLVING HUMAN SUBJECTS OR RECORDS OF THE DEPARTMENT OF JUVENILE JUSTICE (create report)

Section 10	Definitions
Section 20	General requirements of external researchers
Section 30	Professional ethics
Section 40	Confidentiality requirements of all research
Section 50	Conditions for department approval of external research
Section 60	Formal agreement required
Section 70	Requirements specific to human research
Section 80	Informed consent required for human research (see �32.1-162.18 of the Code of Virginia)
Section 90	Exemptions from the requirements governing human research
Section 100	Proposal for external research
Section 110	Initial review by coordinator of external research
Section 120	Research proposals not involving human research
Section 130	Human research review committee
Section 140	Timeline for review of human research proposals
Section 150	Committee review of human research proposals
Section 160	Committee review of informed consent provisions
Section 170	Recommendation to director and final action
Section 180	Annual review of human research activities
Section 190	Committee reports required
Section 200	Progress reports
Section 210	Department permission to use research findings
Section 220	Final report

Chapter 180

REGULATIONS GOVERNING MENTAL HEALTH SERVICES TRANSITION PLANS FOR INCARCERATED JUVENILES (create report)

Section 10	Definitions
Section 20	Purpose and goal
Section 30	Criteria for mental health services transition planning
Section 40	Confidentiality
Section 50	Interagency Memorandum of Understanding
Section 60	Content of agreements
Section 70	Timing and purpose of the facility case review
Section 80	Participants in facility case review
Section 90	Distribution and documentation of facility case review
Section 100	Enhanced mental health transition planning
Section 110	Referral to family assessment and planning team
Section 120	Development of the plan if other than family assessment and planning team
Section 130	Content of the plan
Section 140	Time frames for completing the plan and related tasks
Section 150	Reports to probation or parole officer
Section 160	Periodic review of mental health transition plan
Section 170	Final review prior to termination of probation or parole
DIBR	DOCUMENTS INCORPORATED BY REFERENCE (6VAC35-180)

Chapter 190

REGULATIONS GOVERNING JUVENILE WORK AND EDUCATIONAL RELEASE PROGRAMS (create report)

Section 10	Definitions
Section 20	Policy and purpose
Section 30	Assessing a resident�s suitability for program participation
Section 40	Eligibility criteria
Section 50	Written procedures for accountability of participants
Section 60	Conditions for offender participation in a work release program
Section 70	Conditions for employing, supervising, or training entity
Section 80	Conditions for resident participation in educational release or rehabilitative release program
Section 90	Furlough
Section 100	Earnings
Section 110	Removing participants from program